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Administrative Assistant



  1. Do you want to use your administrative savvy at a non-profit organization?

  2. Are you extremely organized and enthusiastic about getting the details right?

  3. Are you passionate about climate change issues?


If you answered “yes” to these questions, and you are looking for a long-term administrative role, then the Administrative Assistant position at The US Climate Action Network (USCAN) might be the right fit for you!


USCAN seeks a highly organized individual to join our team in Washington, DC. This person will be primarily responsible for providing direct administrative support to the Executive Director (ED) and other team members as available. A typical day involves scheduling meetings, office administration, and following up with the ED and Operations Director on a range of matters, so agility and a flexible mindset are essential. This person helps to keep the organization running smoothly and is a very important role.


Duties and responsibilities of this position include, and are not limited to the following:

  • Provide clerical and logistics support to the Executive Director, assisting with a range of special projects as needed;

  • Database management - using SalesForce;

  • Update & manage users on list serves;

  • Support events and meetings, including our National Conference;

  • Help coordinate internal and external meetings, workshops, and webinars, working effectively and professionally with a wide range of stakeholders;

  • Maintain daily schedule (conference calls, meetings and appointments) and coordinate with contacts on logistics;

  • Manage office supplies;

  • Make travel arrangements as requested and prepare a detailed schedule of appointments; and

  • Prepare monthly expense reports and organize receipts.


Desired Skills, Traits and Experience:

  • Bachelor's degree or 2  years experience.

  • Excellent organizational and multi-tasking skills combined with the capacity to determine and execute on priorities in a timely manner.

  • Experience supporting large events a must.

  • Must have experience with using Google Drive effectively.

  • Collaborative, team-oriented, and a positive, friendly, professional workplace demeanor balanced with appropriate assertiveness necessary to be effective.

  • Strong computer skills and experience with database software, specifically SalesForce and Asana

  • Passionate about/interested in environmental issues.

  • Thrives working in a fast-paced, dynamic environment where change is a constant.

  • Experience in business writing, editing, and proofreading.

  • Experience organizing time and managing diverse activities to meet deadlines.

  • Experience working and communicating with a wide range of people.


USCAN offers egalitarian workplace where intelligence, flexibility, transparency, and good humor are highly valued. We offer a robust benefits and vacation package. Learn more about us at Position starts in early March 2016.

How to apply:

Applicants should submit a cover letter describing their interest and qualifications for this position and desired salary, along with a resume, and professional references via email to Carrie Clayton at  Subject Line: 'First Name Last Name, USCAN Administrative Assistant. The application deadline has been extended until February 29; we will review  applications and conduct interviews on a rolling basis until filled. No inquiries by phone, please.


US Climate Action Network encourages diversity and prohibits discrimination in the office place. The organization exceeds the anti-discrimination policies of the District of Columbia and of the federal government. Specifically, USCAN prohibits discrimination in hiring on the basis of race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, disability, matriculation, political affiliation, source of income, place of residence or business, gender identity, or socio-economic status. USCAN will do our best to make staff positions accessible to women, people of any ethnic background, people of any age, Indigenous people, lesbian, gay, bisexual, transgender, intersex, queer people, disabled people, and other under-represented communities in our kind of organisations – including communities most impacted by climate change or impacted by other kinds of environmental, social, and economic injustice.

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