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Network Systems Coordinator Position

Location Washington DC

  1. Do you want to use your administrative savvy at a non-profit organization?
  2. Are you extremely organized and enthusiastic about getting the details right?
  3. Are you passionate about climate change issues?

If you answered “yes” to these questions, and you are looking for a long-term administrative role, then this entry-level, Network Systems Coordinator Position at The US Climate Action Network (USCAN) might be the right fit for you!

Job Description:

USCAN seeks a highly organized individual to join our team. This person will be primarily responsible for providing direct administrative support to the Executive Director and the Network Systems Senior Director. A typical day involves scheduling meetings, office administration, and data entry. Agility and a flexible mindset are essential along with a positive can-do attitude and a ability for seeing issues and a love for fixing them. This person helps to keep the organization running smoothly and plays a very important role at USCAN.

Job Duties:

  • Provides administrative support for the Executive Director such as coordinating and scheduling conference calls, meetings, webinars, travel, and events
  • Creates communication resources such as bi-monthly newsletter, weekly update, and year round communications emails. (i.e. at the Annual Meeting)
  • Supports Action Teams and committees led by Executive Director and/or Systems Senior Director
  • Supports event logistics for Action Teams, working with all USCAN staff as needed
  • Manages database (NationBuilder) to include website updates, member management, fundraising and development data, processes Network Systems Request tracker requests, Voting Participant management, survey data,membership billing documentation and support, etc.
  • Manages Network Metrics and provides reports quarterly to board and staff
  • Coordinates and cross trains with engagement coordinator through monthly check ins to ensure efficiencies between each team
  • Under the direction of the Network Systems Director, manages office and facility coordination
  • Annual Meeting logistics- notes, registration, set up and clean up, logistics, organization, flow, member resource for help, etc.
  • Creates annual calendar for all major network functions (e.g. annual meeting, annual surveys, user group start up, etc.)
  • Report to the Network Systems Director or the Network Executive Director.
  • Working closely with staff to connect members to opportunities, resources, media requests, and staff members
  • Facilitates and takes ownership of the CLEAN call including: sending reminder emails, recruiting member presentations, managing presenters, and recruits for diversity
  • Network Assistants typically have 1-3 years of professional experience.

Desired Skills, Traits & Experience:

  • Excellent organizational skills with the capacity to determine and execute on priorities in a timely manner
  • Experience working with NationBuilder a plus or other CRM
  • Experience supporting large events
  • Must have experience using Google Drive effectively
  • Collaborative, team-oriented, and a positive, friendly, professional workplace demeanor balanced with appropriate assertiveness necessary to be effective
  • Passionate about/interested in environmental issues
  • Thrives working in a fast-paced, dynamic environment where change is a constant
  • Experience in editing, and proofreading
  • Experience organizing time and managing diverse activities to meet deadlines
  • Experience working and communicating with a wide range of people
  • Proactive in searching and learning new systems, ability to be self taught and self sufficient

USCAN offers egalitarian workplace where perseverance, flexibility, transparency, and good humor are highly valued. We offer a robust benefits and vacation package.  Position starts ASAP.

How to apply:

Applicants should submit a cover letter describing their interest and qualifications for this position and desired salary, along with a resume, professional references and voluntary biographical information you would like to provide via email to operations@usclimatenetwork.org  Subject Line: 'First Name Last Name, USCAN Network Systems Coordinator’. Voluntary biographical information provided will not be used in favor of or against your application. This voluntary information could include: pronouns, race, gender, or economic background. We are looking to hire immediately; we will be accepting applications until the position is filled. No inquiries by phone, please.

US Climate Action Network encourages diversity and prohibits discrimination in the office place. The organization exceeds the anti-discrimination policies of the District of Columbia and of the federal government. Specifically, USCAN prohibits discrimination in hiring on the basis of race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, disability, matriculation, political affiliation, source of income, place of residence or business, gender identity, or socio-economic status. USCAN will do our best to make staff positions accessible to women, people of any ethnic background, people of any age, Indigenous people, lesbian, gay, bisexual, transgender, intersex, queer people, disabled people, and other under-represented communities including communities most impacted by climate change or impacted by other kinds of environmental, social, and economic injustice.




Network Systems Internship

Paid Internship with Flexible Hours

 

About US Climate Action Network (USCAN):

USCAN’s mission is to build trust and alignments among its members to fight climate change in a just and equitable way.

 

Position Description:

  1. Are you extremely organized and enthusiastic about getting the details right?
  2. Are you passionate about climate change issues?
  3. Do you like working in a diverse, fast-paced environment?

 

Then you should apply to be an  intern at USCAN!!

 

USCAN is a small and mighty organization doing many things. This role is not only a great opportunity to learn more about what many US organizations are doing to address the climate crisis, it is essential to meeting our network goals.  A typical day involves assisting with scheduling meetings, office administration, meeting/event logistics, drafting correspondence to members, note taking, website updates, list serve management, social media, and data entry. Agility and a flexible mindset are essential along with a positive can-do attitude and a ability for seeing issues and a love for fixing them. In sum: this role supports the USCAN team, to help keep everyone on time, organized, and less stressed.

 

Duties and responsibilities of this position include, and are not limited to the following:

    • Reports to the Network Systems Senior Coordinator, and Network Systems Director.
    • Coordinates and schedules conference calls, meetings, webinars, and events as needed and requested by all staff.
    • Assists with logistics for in-person meetings
    • Assists with volunteer coordination at the Annual Meeting in June.  
    • Helps with website updates, improvements, and maintenance
    • Responsible for ordering and organizing office supplies. Seeing, and anticipating supply needs and making sure they are stored neatly.
    • Willingness to learn and eventually be responsible for setting up Google list serves  and Google Drive folders for Action Teams and ensuring all members have access.
    • Finding and suggesting content for USCAN Twitter and Facebook accounts that  advances USCAN’s mission, and highlights the work of network members.

 

  • Applicants MUST be available to attend USCAN’s Annual Meeting in Minneapolis, MN from June 17 - 21st. Travel, lodging and per-diem will be provided by USCAN. No inquiries by phone, please.

 

 

Desired Skills, Traits & Experience:

  • Excellent organizational skills with the willingness to determine and execute on priorities in a timely manner.
  • Deriving satisfaction from getting the “trains to run on time”.  
  • Collaborative, team-oriented, and a positive, friendly, professional workplace demeanor balanced with appropriate assertiveness necessary to be effective.
  • Passionate about/interested in addressing the climate crisis.
  • Commitment to the principles of justice, equity, diversity, and inclusion.

 

USCAN offers an egalitarian workplace where intelligence, flexibility, transparency, and good humor are highly valued.

 

How to apply:

Applicants should submit a cover letter describing their interest and qualifications for the internship, along with a resume, and professional references via email to operations@usclimatenetwork.org  Subject Line: 'First Name Last Name, USCAN Network Systems Internship’. We are looking to fill the position by May 1, 2019, and we will be accepting applications until April 1, 2019 or until the position is filled.

 

US Climate Action Network encourages diversity and prohibits discrimination in the office place. The organization exceeds the anti-discrimination policies of the District of Columbia and of the federal government. Specifically, USCAN prohibits discrimination in hiring on the basis of race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, disability, matriculation, political affiliation, source of income, place of residence or business, gender identity, or socio-economic status. USCAN will do our best to make staff positions accessible to women, people of any ethnic background, people of any age, Indigenous people, lesbian, gay, bisexual, transgender, intersex, queer people, disabled people, and other under-represented communities in our kind of organisations – including communities most impacted by climate change or impacted by other kinds of environmental, social, and economic injustice.



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